As Nottingham’s leading IT support provider, Oak MSP understands that the artificial intelligence revolution is transforming how local businesses work. As organizations across the East Midlands navigate the rapid expansion of AI tools like ChatGPT, understanding current workplace AI trends becomes crucial for business success. Our Nottingham-based IT experts are witnessing companies increasingly adopting AI solutions, while major software providers like Microsoft are integrating AI capabilities across their product lines.
As your local IT support partner, Oak MSP helps organizations leverage artificial intelligence to:
The recently released 2024 Work Trend Index, a comprehensive study by Microsoft and LinkedIn, offers critical insights into AI’s workplace impact. As Nottingham’s trusted IT consultants, we continuously analyze these developments to help local organizations implement effective AI strategies and maximize their technological investments.
Research shows that 75% of knowledge workers now utilize AI tools in their daily work activities. This significant adoption rate suggests that Nottingham businesses slow to implement AI solutions may face challenges in talent acquisition and retention. However, successful AI implementation requires a strategic approach:
The job market in Nottingham and the wider East Midlands is evolving rapidly with new AI-focused positions emerging, such as prompt engineers. Rather than job displacement, organizations are actively seeking professionals with AI expertise. In fact, 55% of business leaders express concerns about finding adequate AI-skilled talent.
To address this skills gap, Oak MSP helps Nottingham organizations:
The workplace shows a distinct spectrum of AI users, from occasional users to power users who leverage AI extensively. These advanced users report saving over 30 minutes daily through AI-optimized workflows.
Common AI applications supported by Oak MSP include:
Organizations face increasing pressure to demonstrate ROI on AI investments while maintaining appropriate oversight. Without proper governance, employees may adopt unauthorized AI tools, potentially creating security and compliance risks. As your IT support partner in Nottingham, Oak MSP helps develop comprehensive AI usage policies for:
Successful AI integration requires careful attention to ethical considerations, including:
Understanding these workplace AI trends is crucial for organizations looking to maintain competitiveness. With Oak MSP’s expert IT support, strategic AI implementation can unlock significant opportunities for:
As Nottingham’s premier IT support provider, Oak MSP specializes in helping local organizations develop and execute effective AI strategies. We provide:
Ready to transform your Nottingham workplace with AI? Contact Oak MSP’s expert team today to discuss your AI implementation strategy.
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As a trusted provider of managed IT support in Nottingham, we’ve recently helped many local businesses transition from basic tools like IMAP email, Slack, and Dropbox to more comprehensive platforms such as Microsoft 365 and Google Workspace.
These migrations represent more than just technological upgrades—they’re strategic moves to enhance productivity, bolster security, and streamline operations. Here’s why so many Nottingham companies are making the switch and why you might consider doing the same.
When a business is just starting out, cost-effectiveness is often a top priority. It makes sense to use free or low-cost tools to keep expenses manageable:
While these tools are excellent for early-stage businesses, their limitations become evident as companies scale. That’s when Nottingham businesses start looking toward more robust solutions like Microsoft 365 and Google Workspace.
Security is a top concern for growing businesses. Microsoft 365 and Google Workspace offer advanced security features that go beyond basic IMAP setups. These include multi-factor authentication (MFA), advanced phishing protection, and data encryption. With these tools, businesses gain better control over access, ensuring sensitive data is protected and compliance requirements are met. This level of security is essential, especially for industries handling sensitive information such as finance, healthcare, and legal services.
Outgrowing the limited storage space of IMAP email and free Dropbox accounts is common as a business expands. Microsoft 365 and Google Workspace provide ample storage, with options to scale as needed. Whether you’re managing large project files, extensive email archives, or growing document libraries, you won’t have to worry about running out of space. This ensures smooth operations and reduces the need for external storage solutions.
Managing who has access to your data becomes increasingly important as your team grows. With Microsoft 365 and Google Workspace, you can set granular permissions and manage user access at a detailed level. Unlike shared Dropbox accounts, these platforms allow you to control who can view, edit, or share specific files and folders. This reduces the risk of unauthorized access and ensures that sensitive information is only available to those who need it.
One of the biggest advantages of Microsoft 365 and Google Workspace is their comprehensive suite of productivity tools:
These tools integrate seamlessly, allowing teams to collaborate in real-time, whether they’re editing documents, managing spreadsheets, or preparing presentations. This integration boosts efficiency and ensures everyone is on the same page.
Video conferencing has become a critical tool for modern businesses. With Microsoft Teams and Google Meet, there’s no need for separate subscriptions to services like Zoom. These platforms offer high-quality video calls, screen sharing, and collaboration features, making it easy to host virtual meetings with clients and team members. This integrated approach reduces costs and simplifies communication.
Collaboration is key to business success, and both Microsoft 365 and Google Workspace excel in this area. Teams can co-edit documents, share files securely, and communicate effortlessly. Real-time collaboration tools allow multiple users to work on the same document simultaneously, reducing version control issues and improving workflow efficiency. This is especially valuable for remote and hybrid teams in Nottingham who need to stay connected.
Managing multiple subscriptions can quickly become expensive and complicated. By consolidating services into one platform, you reduce costs and administrative overhead. There’s no need to juggle separate subscriptions for email, file storage, video conferencing, and productivity tools—everything you need is in one place. This not only saves money but also simplifies IT management.
Migrating to Microsoft 365 or Google Workspace can seem daunting, but our team specializes in making the process smooth and hassle-free. We provide tailored IT support to Nottingham businesses, ensuring a seamless transition with minimal downtime. Our experts handle everything from data migration to user training, helping you unlock the full potential of these powerful platforms.
If your Nottingham business is ready to move beyond IMAP email, Slack, and Dropbox, now is the time to consider Microsoft 365 or Google Workspace. These platforms offer the security, productivity, and collaboration tools you need to take your business to the next level.
Contact us today to learn how our managed IT support services can help your business grow and thrive! 📞
Delaying emails before sending is a smart habit, especially when working with Nottingham IT support providers like Oak MSP Ltd. It helps prevent errors, ensures professionalism, and gives you time to review before hitting send.
For businesses in Nottingham, effective IT support, such as the services offered by Oak MSP Ltd, can streamline communications and enhance productivity.
Adding a delay buffer (e.g., 1–10 minutes) can be a practical habit for better email management.
1: Select File from the top left hand corner
2: Select ‘Manage Rules and Alerts’
3: Select ‘Apply this rule to messages I send’ then ‘Next’
4: The next window is optional but you may want to only apply this to specific types of emails such as emails you mark as important. Select Next after you have completed this step
5: Click Yes to the next message
6: Select ‘Defer delivery by a number of minutes
7: Click ‘a number of’ in the bottom window
8: Choose the number of minutes (we recommend just one minute)
9: Click ‘Ok’ and then ‘Next’
9: Choose any exceptions on the next step, such as ‘except if it is a meeting invitation or update’
10: Then click Next and complete the process
This process is a lot easier in the New Outlook client
1: Click on the <gear> (settings> icon on the top right)
2: Click on <Email> –> then <Compose & Reply>
3: Slide the timer to the desired settings
4: Click Save
Need reliable Nottingham IT support? Oak MSP Ltd specialises in tailored IT solutions to keep your systems running smoothly and your business connected.
Buying a used laptop can be a great way to save money. But it comes with risks. You need to be careful and thorough in your evaluation. Otherwise, you could end up wasting your money.
You can’t only look at the outside when evaluating technology. This guide will help you understand what to look for when buying a used laptop (or desktop PC). These steps can keep you from losing money on a bad tech decision.
First, identify why you need the laptop. Are you buying it for work, gaming, or general use? Your purpose will dictate the specifications you need. For example, gaming laptops need powerful GPUs. Business laptops focus on reliability and battery life.
Decide how much you are willing to spend. Setting a budget helps narrow down your choices. Remember, used laptops vary greatly in price. Knowing your budget beforehand prevents overspending.
Examine the laptop carefully. Check for any visible damage like cracks, dents, or scratches. Inspect the hinges to ensure they are not loose. A well-maintained exterior often indicates the care the laptop received.
The keyboard and touchpad should work flawlessly. Type a few sentences to see if all keys respond. Test the touchpad for responsiveness and accuracy. These are crucial components, and any issues can be annoying.
Turn on the laptop and check the screen. Look for dead pixels, discoloration, or flickering. Ensure the brightness levels adjust properly. A damaged screen can be costly to replace.
Check all the ports on the laptop. Test USB ports, headphone jacks, and charging ports. These should all function correctly. Non-working ports can be inconvenient and limit the laptop’s usability.
Ask the seller about the battery life. An old battery may not hold a charge well. Turn on the laptop and see how long it lasts on battery power. Replacing a battery can be expensive, so ensure the current one meets your needs.
Use software to check the battery’s health. Some operating systems have built-in tools for this. A healthy battery should keep most of its original capacity. Poor battery health might mean it needs a replacement soon.
The processor determines the laptop’s performance. Check the processor model and speed. Compare it with current standards. Older processors might struggle with modern applications.
RAM affects multitasking capabilities. Ensure the laptop has enough RAM for your needs. 8GB is the minimum for general use, while 16GB or more is ideal for gaming or heavy multitasking.
Look at the storage type and capacity. SSDs are faster and more reliable than HDDs. Make sure the laptop has enough storage for your files and programs. An SSD with at least 256GB is recommended.
If you need the laptop for gaming or graphic design, check the GPU. Ensure it meets the requirements for your applications. Integrated graphics are fine for general use. But dedicated GPUs are better for demanding tasks.
Check what software comes pre-installed. Ensure there are no unnecessary or malicious programs. A fresh installation of the operating system is ideal.
Make sure the laptop comes with Windows 11 Pro installed. Windows 11 Pro is the latest version of Windows that works flawlessly with Micorosft 365 and comes with Bitlocker.
Verify the operating system is genuine and licensed. This ensures you receive updates and support. Ask for proof of sale or license keys if necessary.
Research the seller’s reputation. Look for reviews and ratings from previous customers. A reputable seller is more likely to provide a quality product and good customer service.
Don’t hesitate to ask the seller questions. Inquire about the laptop’s history, reason for selling, and any past issues. Honest sellers will provide clear and detailed answers.
Before finalizing the sale, test the laptop thoroughly. Run different applications to check performance. Connect to Wi-Fi and test the internet connection. Play a video to ensure the speakers and display work well.
Use diagnostic tools to test hardware components. These tools can identify any hidden issues. They help ensure you don’t encounter problems later.
Some laptops allow easy upgrades. Check if you can upgrade the RAM or storage. This can extend the laptop’s lifespan and improve performance. Upgradable laptops offer more flexibility and value.
Consider the cost of potential upgrades. Calculate if upgrading an older laptop is worth it compared to buying a new one. Sometimes, the cost of upgrades can approach the price of a new laptop.
Research the market prices for similar models. Ensure you are getting a fair deal. Compare prices from different sellers. A lower price isn’t always better if the laptop has issues.
Include extra costs in your budget. These might include new batteries, chargers, or software. Factor these into the total cost to avoid surprises.
Buying a used laptop can be a smart choice if you do your homework. But it can also be a nightmare if you buy one from the wrong person. If you’re looking for reliable hardware for business or home, contact our friendly team at Oak MSP in Nottingham. We have some great options for value and performance.
Contact us today to learn more.
Article used with permission from The Technology Press.
The team at Oak MSP in Nottingham really like Windows 10, it has served us well. But its time is running out. Microsoft plans to end support for Windows 10 on October 14, 2025. This means no more security updates, no more patches, and no more support.
It’s time to upgrade to Windows 11. This is especially true for business users with many systems to check and upgrade. This change isn’t just about getting new features. It’s about ensuring your PC stays secure, fast, and capable.
When Microsoft stops supporting Windows 10, your computer becomes vulnerable. No more updates mean no more security patches. Hackers and malware developers will exploit these vulnerabilities. Upgrading to Windows 11 ensures you receive the latest security updates. This keeps your data and personal information safe.
Windows 11 is designed to be faster and more efficient. It optimizes your hardware, providing better performance. Whether you use your PC for work, gaming, or general browsing, you’ll notice the difference. Applications run smoother, and boot times are quicker.
Windows 11 brings a host of new features. The redesigned Start Menu and Taskbar offer a fresh, modern look. Snap Layouts and Snap Groups help you organize your workspace. Virtual Desktops allow you to create different desktops for different tasks. These features enhance productivity and make your PC experience more enjoyable.
Not all current PCs can run Windows 11. The new operating system has specific hardware requirements. Here are the basics:
These requirements might mean you need new hardware. Many older PCs do not meet these specifications. If your PC doesn’t meet these requirements, consider upgrading.
Upgrading your PC is an opportunity to modernize. Newer PCs come with better processors, more RAM, and faster storage. These improvements provide a significant boost in performance.
Consider AI-enabled PCs with Copilot. These machines offer advanced features powered by artificial intelligence. They learn your habits and optimize performance accordingly. AI can predict what you need, making your PC experience smoother and more intuitive.
Modern PCs are also more energy efficient. They use less power, which is good for the environment and your electricity bill. Newer hardware is often more efficient without compromising performance.
Windows 11 offers a cleaner, more intuitive user interface. The Start Menu is centered, providing easy access to your most-used apps. The Taskbar is simplified and customizable. These changes make it easier to navigate and use your PC.
Snap Layouts and Snap Groups enhance multitasking. You can easily organize open windows and switch between tasks. Virtual Desktops allow you to create separate desktops for work and personal use. This organization improves productivity and reduces clutter.
Windows 11 has Microsoft Teams built in. This makes it easier to connect with friends, family, and colleagues. You can quickly start a chat or video call from the Taskbar. This integration is particularly useful for remote work and staying connected.
Virtual Desktops in Windows 11 are more powerful and customizable. You can set different backgrounds for each desktop and organize your tasks better. This feature is ideal for separating work from personal use.
Waiting to upgrade increases your vulnerability. As Windows 10 approaches its end-of-support date, the risk of security threats grows. Hackers will target unsupported systems, knowing they won’t receive updates. Upgrading now minimizes this risk.
Software developers will eventually stop supporting Windows 10. New applications and updates may not be compatible. This can lead to performance issues and lost productivity. By upgrading now, you ensure compatibility with the latest software.
Beginning an upgrade for your office now gives time for a smooth rollout. You can upgrade one department at a time. This has the benefit of reducing potential disruption and spreading out the costs.
Upgrading now avoids the last-minute rush. As the end-of-support date approaches, many users will scramble to upgrade. This can lead to delays and increased demand for new PCs. Upgrading early ensures a smooth transition.
First, check if your current PC meets the Windows 11 requirements. Use the PC Health Check tool from Microsoft. This tool will tell you if your hardware is compatible.
Before upgrading, backup your data. Use an external hard drive or cloud storage. This ensures you don’t lose important files during the upgrade process.
Follow Microsoft’s instructions for upgrading. This may involve downloading the Windows 11 installation file and running the setup. If your PC isn’t compatible, consider purchasing a new one that meets the requirements.
If you’re unsure about upgrading, seek professional help. Our technology experts can make the process as easy as possible. We’ll ensure your upgrade goes smoothly and address any issues that arise.
The countdown to the end of Windows 10 has begun. Ensure your PC stays protected and up to date. Don’t wait until the last minute! Oak MSP in Nottingham will be happy to guide you through a successful upgrade to ensure you avoid future headaches.
Contact us today at Oak MSP ltd to schedule a chat.
Article used with permission from The Technology Press.
Have you been hearing more about email authentication lately? There is a reason for that. It’s the prevalence of phishing as a major security threat. Phishing continues as the main cause of data breaches and security incidents. This has been the case for many years.
A major shift in the email landscape is happening. The reason is to combat phishing scams. Email authentication is becoming a requirement for email service providers. It’s crucial to your online presence and communication to pay attention to this shift.
Google and Yahoo are two of the world’s largest email providers. They have implemented a new DMARC policy that took effect in February 2024. This policy essentially makes email authentication essential. It’s targeted at businesses sending emails through Gmail and Yahoo Mail.
But what’s DMARC, and why is it suddenly so important? Don’t worry, we’ve got you covered. Let’s dive into the world of email authentication. We’ll help you understand why it’s more critical than ever for your business.
Imagine receiving an email seemingly from your bank. It requests urgent action. You click a link, enter your details, and boom – your information is compromised.
The common name for this is email spoofing. It’s where scammers disguise their email addresses. They try to appear as legitimate individuals or organizations. Scammers spoof a business’s email address. Then they email customers and vendors pretending to be that business.
These deceptive tactics can have devastating consequences on companies. These include:
Unfortunately, email spoofing is a growing problem. It makes email authentication a critical defence measure.
Email authentication is a way of verifying that your email is legitimate. This includes verifying the server sending the email. It also includes reporting back unauthorized uses of a company domain.
Email authentication uses three key protocols, and each has a specific job:
SPF and DKIM are protective steps. DMARC provides information critical to security enforcement. It helps keep scammers from using your domain name in spoofing attempts.
Here’s how it works:
Both Google and Yahoo have offered some level of spam filtering. But didn’t strictly enforce DMARC policies. The new DMARC policy raises the bar on email security.
Look for email authentication requirements to continue. You need to pay attention to ensure the smooth delivery of your business email.
Implementing DMARC isn’t just about complying with new policies. It offers a range of benefits for your business:
Implementing DMARC is crucial now. This is especially true considering the rising email security concerns with email spoofing. Here’s how to get started:
Need Help with Email Authentication & DMARC Monitoring?
As part of the initial on-boarding of new clients we make sure they have DMARC configured to stop spoofing of their email domain.
Need help putting these protocols in place? Just let us know.
Contact us at Oak MSP in Nottingham today to schedule a chat.
Article used with permission from The Technology Press.
Here at Oak MSP we are seeing technology reshape the world of work at an unprecedented pace. From artificial intelligence to web3, from the metaverse to the hybrid work model. We are witnessing a series of technological revolutions. They are transforming how we communicate, collaborate, create, and innovate.
Let’s explore some of the most impactful technology trends that are changing the way we work in 2024 and beyond.
AI and Generative AI are not just buzzwords. They are transforming the workplace. These technologies enable automation, allowing teams to handle mundane tasks more efficiently. They free up human resources for more creative and strategic endeavours.
AI is not a new concept, but it has become more powerful and accessible in recent years. This is thanks to advances in computing power, data availability, and algorithm development.
Artificial intelligence is now augmenting and automating various aspects of work. This includes data analysis, customer service, image creation, product design, and more.
But AI also poses significant challenges and risks. This includes ethical dilemmas, social implications, and workforce displacement. Thus, it’s essential to adopt responsible and human-centric approaches to AI. As well as ensure that workers have the skills and support to adapt to the changing nature of work.
Advanced collaboration tools have facilitated the rise of remote work. These include video conferencing, project management software, and cloud-based document sharing platforms.
This technology empowers teams to collaborate seamlessly from different corners of the globe. These tools break down geographical barriers, allowing for efficient teamwork and real-time communication.
The hybrid work model is a term that describes the combination of remote and in-office work. This is not a new concept, but it has become more prevalent in the wake of the Covid-19 pandemic.
The hybrid work model offers many benefits, such as:
The hybrid work model is transforming the way we work. It requires workers to have new skills, tools, and strategies. For example, hybrid work requires workers to have several capabilities to work effectively. These include strong digital literacy, communication, collaboration, and self-management skills.
Web3 is a term that refers to the next generation of the internet. An internet based on decentralized technologies, such as:
Web3 aims to create a more open, transparent, secure, and democratic internet. One where users have more control over their own data, identity, and digital assets.
Web3 also enables new forms of collaboration and value creation. This includes:
Web3 is transforming the way we work. It’s creating new business models, platforms, and communities. These are designed to be more inclusive, participatory, and innovative.
Web3 has the potential to generate $49.10 billion in economic value by 2030.
IoT devices are creating smart and optimized workplaces. This includes smart thermostats that adjust office temperatures based on occupancy. As well as wearable devices that track employees’ health and productivity. This connectivity enhances efficiency and reduces energy consumption. It also provides valuable data for informed decision-making.
AR and VR technologies are revolutionizing training, design, and customer interactions. In the workplace, AR and VR offer immersive training experiences. These allow employees to learn complex tasks in a simulated environment. These technologies are also used in product design. This enables professionals to visualize and modify prototypes in real time. This drives faster innovation cycles.
As digital technologies advance so do cybersecurity threats. Businesses are investing in advanced cybersecurity measures to protect sensitive data. As well as ensuring the privacy of employees and customers.
These innovations include biometric authentication and AI-driven threat detection. Cybersecurity advancements are crucial. They help companies safeguard digital assets and maintain trust in the online workspace.
These transformative technology trends are not just fleeting novelties. They are shaping the future of work. Businesses like yours in Nottingham, Derby and Leicester, that adapt and embrace these technologies gain a competitive edge.
Remote collaboration tools foster flexibility and work-life balance, appealing to the modern workforce. AI and automation enhance efficiency, reducing errors and operational costs.
IoT creates intelligent workspaces, enhancing employee well-being and environmental sustainability. AR and VR drive innovation, offering new ways to engage both employees and customers.
While these technologies bring immense benefits, they also pose challenges. Workforce training is essential to ensure employees can leverage these tools effectively. Additionally, there are ethical considerations about data privacy and security. As well as the impact of automation on employment. Striking a balance between technological advancement and human welfare is crucial. Especially in this transformative era.
Let Oak MSP Guide You Successfully Through Digital Transformation
Navigating new technologies can be complex. There are pitfalls that can waste time and money. Avoid this by working with our team of experts in Nottingham. We can help you customize your transformation to fit your business goals.
Give us a call at Oak MSP today to schedule a chat.
Article used with permission from The Technology Press.
In the age of smart living, our homes are becoming increasingly intelligent. They’re designed to cater to our every need. Smart gadgets are transforming how we turn on the lights, home security, and more. They even help us feed our pets from afar.
But with the rapid evolution of this technology, it’s crucial to make informed choices. To know what to adopt and what to avoid. Every smart technology isn’t as helpful as another.
You also must be careful of things like security and oversharing. Some devices will spread your data far and wide without your realization.
Here are some tips on what smart home tech to adopt and to avoid.
Smart lighting systems have proven to be both energy-efficient and convenient. They allow you to control the ambiance of your home. As well as schedule lights to go on and off. You can even change colours to match your mood.
These systems offer seamless integration with voice assistants. There are also many brands to choose from. Smart lights can enhance your home’s aesthetic and energy efficiency.
There is a definite allure to low-cost smart devices. Yet these unbranded alternatives often compromise on security and functionality. You have to ask yourself, “Why are they so cheap?”
They may also be selling your data. And who reads those long user acceptance policies? You risk a lot by choosing a cheaper, unbranded device.
Investing in reputable brands ensures several benefits. Including:
Cutting corners on unknown brands may end up being costly. This is true for both security and performance.
Smart thermostats, like Nest and ecobee, learn your habits. They adjust your home’s temperature accordingly. They contribute significantly to energy savings. They do this by optimizing heating and cooling based on occupancy patterns.
There is also the convenience of using smartphone apps and voice control. These devices offer convenient climate management while reducing utility bills.
Robust security systems are essential. But overcomplicating them with unnecessary gadgets may lead to confusion and inefficiency. The more devices you add to a security system, the more exposure for your network.
Focus on key elements like smart locks, security cameras, and motion sensors. Opt for systems that offer user-friendly interfaces. Look for straightforward operation. You want to ensure effective home security without unnecessary complexities.
Smart home hubs are popular. Brands such as Amazon Echo and Google Nest Hub serve as the central smart command centres. They give you one place to manage all your smart devices.
These hubs enable seamless communication between various devices. As well as simplify control through voice commands or smartphone apps. Investing in a compatible hub ensures a harmonious smart home experience.
The convenience of smart home tech should not come at the expense of your privacy. Be cautious about devices that constantly record audio or video. Especially if done without clear user consent. Regularly review privacy settings. Limit data collection. Choose devices from reputable companies that focus on user privacy and data security.
Be sure to watch for announcements about changes. For example, Amazon recently opted users in automatically to Amazon Sidewalk. This is a shared neighbourhood Wi-Fi. Unless you were aware, you may have known to opt out if you wanted.
Smart security cameras provide real-time monitoring and remote access. They also enhance the safety of your home. Look for cameras with features like motion detection, two-way audio, and cloud storage.
Many brands offer reliable, user-friendly security camera systems. These help you keep an eye on your property and keep your family safe.
The excitement of new gadgets can lead to impulse purchases. Before buying any smart home device, conduct thorough research. Read reviews and compare features. Also, assess compatibility with your existing devices.
Take the time to check out a device before buying. This helps ensure that you make informed decisions tailored to your smart home’s needs.
Smart home technology is rapidly multiplying. Our homes now look like something from Back to the Future II or The Jetsons. A well-informed choice today can pave the way for a smarter and safer home tomorrow.
Oak MSP would love to help you keep your smart home efficient and secure. Give us a call today to schedule a chat.
Article used with permission from The Technology Press.
Two monitors are often better than one when it comes to getting things done efficiently. A dual-monitor setup can significantly enhance your productivity. This is true whether you’re a gamer, a creative professional, or an office wiz who loves to multitask.
A study by Jon Peddie Research found that dual displays can increase productivity by 42%. But it’s not as simple as just setting up an extra screen.
It’s common for people to feel “off kilter” when trying to work from two monitors. They may even find it harder despite having more screen real estate. The cause is usually the setup. They either have the screens positioned wrong or aren’t optimizing the settings.
We’ll dive into some dual-monitor setup best practices. These should help you improve your two-screen experience and take it to the next level.
Before you jump into the excitement of a dual-monitor setup do some matching. Make sure your monitors are well-matched with each other. Try to use monitors of the same size and resolution. This helps to avoid any jarring differences in image quality or screen real estate. Your eyes will thank you for the consistency!
Picture this: you’ve set up your dual monitors, and you’re all excited to fire them up. But your cables don’t fit the ports! To avoid this headache, check your device outputs and inputs to ensure you have the right cables on hand. HDMI, DisplayPort, and DVI are common options. But verify which ones you need for optimal performance.
Now that you’ve got your monitors ready to go, let’s talk positioning. Placing your monitors correctly can make a world of difference. This is true for both your comfort and productivity.
Ideally, arrange them side by side, keeping the top edges aligned. Adjust the angle to reduce neck strain, and make sure the distance is comfortable for your eyes. After all, you’ll be spending a lot of time in front of these screens.
It’s tempting to mirror your displays and have the same content on both screens. But that’s not the full potential of a dual-monitor setup. Embrace the extended desktop feature. It allows you to have separate content on each screen.
This means you can work on a document on one screen. And browse the web or handle email on the other—double the productivity!
A cluttered taskbar can quickly turn your dual-monitor setup into chaos. Keep things organized. Set the taskbar to display only the active applications on the screen they’re open in.
Steps:
No more hunting for the right window across two taskbars.
Did you know that Windows has some nifty window-snapping shortcuts? Use the Windows key plus the left or right arrow to snap an application to one side of the screen. It will fill exactly half of it.
This is perfect for comparing documents. As well as writing while researching or watching a video while working. It’s a productivity boost that you won’t be able to live without once you’ve tried it!
If you’re a gamer, a dual-monitor setup can bring your gaming experience to a whole new level. Many modern games support dual monitors, allowing you to have an extended field of view. This is especially true in racing and flight simulation games. Just remember to adjust your graphics settings accordingly for the best performance.
Multitasking is where dual monitors truly shine. For example, you can have your design software open on one screen and your reference images on the other.
Writers can have research materials on one screen. With their writing software on the other. The possibilities are endless. It’s like having a productivity superhero at your disposal! Explore workflows that make the most of both screens.
Dual monitors mean double the cables. If you’re not careful, it can quickly turn into a cable jungle. To keep things tidy, invest in some cable management solutions. Such as adhesive cable clips or cable sleeves. Your setup will look cleaner. It’ll also be easier to make changes or upgrades in the future.
As you immerse yourself in your dual-monitor world, remember to consider ergonomics. Ensure that your monitors are at eye level. And your keyboard and mouse are at a comfortable height and angle.
Good ergonomics can prevent strain and discomfort. This allows you to enjoy your setup for longer without any aches or pains.
Why struggle with hardware or software setup? Come to the pros at Oak MSP in Nottingham to save time and avoid frustration.
Give us a call today to schedule a chat about your technology needs.
Article used with permission from The Technology Press.
One of the first things I normally suggest when I am onboarding a new user is to disable ‘Conversation View’ in their email client.
Many email programs, including Outlook, Outlook online, and Gmail, default to ‘Conversation View.’ This feature automatically organises your emails into threads based on the same subject, rather than presenting them in chronological order.
While this arrangement can make your inbox appear neater, some users, particularly those accustomed to viewing emails chronologically, may find it challenging to locate specific messages.
Although both Outlook and Gmail offer robust search functionalities, sometimes it’s more convenient to simply scroll through your emails.
1: Click the Settings icon on the top right
2: Select Email > Layout > Message Organisation
3: Change setting to ‘Show email as individual messages’
4: Click Save
Outlook (desktop app)
1: Click the View tab at top of screen
2: Check the box that says Show as Conversations
3: Select either this folder or All mailboxes if you have multiple mailboxes connect
GMail
1: Click the Settings Cog
2: Scroll to the bottom of the list and check the Conversation view box
3: Click Reload
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