Delaying emails before sending is a smart habit, especially when working with Nottingham IT support providers like Oak MSP Ltd. It helps prevent errors, ensures professionalism, and gives you time to review before hitting send.
For businesses in Nottingham, effective IT support, such as the services offered by Oak MSP Ltd, can streamline communications and enhance productivity.
1. Avoid Errors
- It gives you a chance to catch and correct typos, missing attachments, or other mistakes after hitting “send.”
2. Prevent Regret
- You can rethink the content or tone of your email, especially in emotional or high-pressure situations.
3. Optimise Timing
- Sending an email at a more appropriate time (e.g., during work hours) can improve the likelihood of it being read and responded to promptly.
4. Professionalism
- It allows you to avoid accidentally sending half-written or poorly composed emails.
5. Scheduling for Efficiency
- A delay can help ensure your email lands in the recipient’s inbox at the ideal time, especially if you’re communicating across time zones.
6. Technical Safeguard
- If there’s an issue with email content or an error in recipients, delays provide time to cancel the send.
Adding a delay buffer (e.g., 1–10 minutes) can be a practical habit for better email management.
How do delay email in Outlook Classic
1: Select File from the top left hand corner
2: Select ‘Manage Rules and Alerts’
3: Select ‘Apply this rule to messages I send’ then ‘Next’
4: The next window is optional but you may want to only apply this to specific types of emails such as emails you mark as important. Select Next after you have completed this step
5: Click Yes to the next message
6: Select ‘Defer delivery by a number of minutes
7: Click ‘a number of’ in the bottom window
8: Choose the number of minutes (we recommend just one minute)
9: Click ‘Ok’ and then ‘Next’
9: Choose any exceptions on the next step, such as ‘except if it is a meeting invitation or update’
10: Then click Next and complete the process
How do delay email in Outlook (New)
This process is a lot easier in the New Outlook client
1: Click on the <gear> (settings> icon on the top right)
2: Click on <Email> –> then <Compose & Reply>
3: Slide the timer to the desired settings
4: Click Save
Need reliable Nottingham IT support? Oak MSP Ltd specialises in tailored IT solutions to keep your systems running smoothly and your business connected.